Folders & Artifact Organization

Folders let you group documents, workbooks, views, uploaded files, and other content inside a project. You can create them, move content in and out, rename, delete, and control exactly how they appear in Drive.

Ask the Agent

The quickest way to organize a project:

Create a folder called Reports and move the Q4 docs into it.

Obvious creates the folder, finds the matching artifacts, and moves them — all in one step. You can also ask it to rename a folder, delete an empty one, or create a folder inside another folder.

Create a Folder

Click + in the toolbar at the top of the project, type a name when prompted, then click Create Folder.

To create a folder inside an existing folder, open that folder first, then right-click anywhere in the empty area and select Create Folder.

Move Content into a Folder

Drag any artifact onto a folder to move it in. To move multiple items at once, hold Shift or Cmd (Mac) / Ctrl (Windows) to select several artifacts, then drag them into the folder.

Uploaded files can be moved into folders the same way, regardless of file type. Drag a file onto a folder, or right-click the file (or open its ⋯ menu) and select Move to, then choose the destination folder — no dragging required.

To move something back to the top level, drag it out of the folder and drop it in the empty area. For files, you can also select Move to and choose All Artifacts.

Rename a Folder

Right-click the folder and select Rename. Type the new name and press Enter.

Delete a Folder

Right-click the folder and select Delete.

Warning: Deleting a folder that still has content inside it removes the folder and everything in it. Move anything you want to keep before deleting.

Empty folders delete immediately with no confirmation.

Rename an Artifact

Artifact names must be unique within the same folder. If you try to rename an artifact to a name that is already taken in that folder, Obvious blocks the rename and opens a dialog so you can choose a different name.

The uniqueness check is per folder and per artifact type — so a document and a workbook can share the same name in the same folder, and the same name can appear in two different folders without any conflict.

Note: This applies to all artifact types: documents, workbooks, presentations, views, and others.

Arrange Items in Drive

Folders and artifacts now share one custom order in Drive — drag either type anywhere in the list to set exactly how they appear, instead of managing folders and artifacts as two separate sequences.

To reorder, drag any folder or artifact to the position you want. The two types can be freely intermixed, so you can place a folder between two documents, a document above a folder, or any combination that fits your workflow.

Tips

• Folders can nest inside other folders — there is no depth limit.
• Moving an artifact into a folder does not change the artifact itself. Your data, formatting, and sharing links stay the same.
• Folders are project-level. Each project has its own folder structure.
• Artifact names only need to be unique within the same folder. The same name can exist in different folders.
• Uploaded files move into folders the same way as other artifacts and support the same Move to menu option.