Projects List View

What this covers

This guide covers everything you can do with the Projects list view — switching between view modes, working with columns, sorting, batch actions, and folder navigation.

Switch between view modes

The Projects list has three view modes: Grid view, List view, and Board view. Toggle between them using the view switcher in the top-right corner of the projects area.

Grid view shows projects as tiles — a visual overview well-suited for browsing a smaller number of projects. In grid view, project folders appear alongside projects, and saved view tabs are hidden.
List view shows projects as rows with configurable columns — ideal for scanning status, priority, and lead across many projects at once.
Board view organizes projects into status-based columns for a Kanban-style overview.

Note: Workspaces with 15 or more projects default to List view automatically. You can switch to any view at any time using the view switcher.

Configure columns in list view

In list view, each project row displays a set of columns. The available columns are:

Column	What it shows
Name	Project name with folder context below it. This column is always visible.
Lead	Avatar of the assigned lead, or a dashed circle if unassigned
Priority	The project's current priority level
Target date	The project's target completion date
Status	Status badge with a distinct icon per state
Labels	Labels applied to the project

The header row stays pinned as you scroll, so column labels remain visible in long lists.

Use the density toggle in the toolbar to switch between Compact and Comfortable row heights.

Note: On smaller screens, columns collapse automatically to prevent overflow. Less important columns hide first — the Name column is always visible.

Set a project status

Each project starts with a Draft status. Six states are available:

Status	When to use it
Draft	Early-stage work, not yet formally started
Planned	Defined scope, not yet active
In Progress	Actively being worked on
Dormant	Paused or deprioritized
Completed	Done
Canceled	Stopped — won't be completed

To set a status:

Find the project in the list. Click the status badge in the Status column.
Select a status from the picker. The badge updates immediately.

Note: If a project has been In Progress for a long time with no recent activity, Obvious shows a nudge suggesting you update the status — for example, to Dormant or Completed.

Assign a lead

Click the avatar (or dashed circle) in the Lead column.
Search for a workspace member by name or email.
Click their name to assign them. Their avatar appears in the column.

To remove a lead, open the picker and select Unassign.

Select and take batch actions

Select multiple projects

Click the checkbox on the left edge of any row to select it. Checkboxes are visible on hover and when any row is selected.
Click the header checkbox to select all visible projects.
Shift+click to range-select contiguous rows — click the first project, then Shift+click the last one to select everything in between.

Batch action bar

When one or more projects are selected, the batch action bar appears at the bottom of the screen. From here you can:

Status — set the same status on all selected projects
Priority — set the same priority level on all selected projects
Lead — assign or unassign the same lead on all selected projects
Labels — apply a set of labels to all selected projects

Deselect all by clicking the header checkbox again.

Hover over any project row and click the ⋯ button that appears on the right edge to open the options menu. Available actions:

Rename — rename the project
Edit Icon — change the project's icon
Duplicate — create a copy of the project
Copy Link — copy a direct link to the project to your clipboard
Favorite/Unfavorite — add or remove the project from your favorites
Move to Folder — move the project into a folder
Move to Workspace — move the project to a different workspace
Archive / Unarchive — archive the project to hide it from the default view, or unarchive it to restore it
Export — download the project as a ZIP file. The export runs in the background; you'll get a notification when it's ready
Delete — permanently delete the project (owners only)

Sort projects

Use the Sort control in the toolbar to sort by:

Newest — most recently created projects first
Oldest — oldest projects first
Alphabetical — projects sorted A–Z by name
Recently Updated — most recently modified projects first
Creator — sorted by the person who created the project

Work with folders

Folders appear in both list view and grid view. In list view, they show as rows with an expand/collapse toggle — click the folder row to expand or collapse the projects inside it. In grid view, folders appear as cards alongside your projects.

Folders nest visually — sub-folders indent beneath their parent, and their projects indent beneath them.

The Projects list supports full keyboard navigation:

Arrow Up / Arrow Down — move between rows
Enter or Space — open the selected project
Tab — move between interactive elements within a row

Troubleshooting

A project I'm looking for isn't in the list. If you've applied a filter, the project may be filtered out — clear your filters and check again.

A field isn't saving. Changes save automatically when a picker closes or focus moves to another field. If a save fails, a toast notification appears at the bottom of the screen. Refresh the page and try again. If the issue persists, contact help@obvious.ai.