Sharing Projects & Artifacts

This guide walks you through inviting team members to a project, sharing individual artifacts, and generating links that anyone can access.

Sharing a Project with Your Agent

The quickest way to share a project: ask the agent.

Share this project with sarah@company.com as an editor

Give the marketing team view access to this project

The agent sends the invitation, sets the permission level, and confirms it's done. You can share with individual email addresses, teams, or your entire workspace.

To manage sharing manually, read on.

Inviting Team Members

Open the project you want to share. Click the Share button in the top-right corner of the project header. In the sharing panel, type the email address of the person you want to invite.

Choose a permission level:

• View — they can see everything in the project but can't make changes
• Edit — they can create, modify, and delete artifacts, plus interact with the agent

Click Invite. The person receives access immediately if they already have an Obvious account. If they don't, they receive an invitation email with a link to join.

You can invite multiple people at once by entering each email address. Every invitation uses the same permission level you selected — adjust individual permissions later from the same sharing panel.

Sharing Individual Artifacts

Sometimes you want to share a single document or workbook without giving access to the entire project. Each artifact has its own share button.

Open the artifact. Click the share icon (the arrow-out-of-box icon) in the artifact header. The sharing modal shows a preview of the artifact along with visibility controls.

You can set the artifact's visibility to private (only project members can see it) or generate a shareable link that works for anyone who has it. When generating a link, choose whether recipients get view or edit access.

The shareable link is a direct URL to that specific artifact. Recipients don't need to be project members or even have an Obvious account — the link itself grants access at the level you specified.

Generating Shareable Links for Projects

You can also create a shareable link for an entire project. In the sharing panel, look for the link sharing section. Choose the access level for anyone who opens the link — view or edit — and copy the generated URL.

Ask the agent to do this for you:

Generate a view-only shareable link for this project

Anyone who opens the link gets the access level you specified. This is useful for sharing project dashboards, reports, or collaborative workspaces with people outside your immediate team.

Note: Generating a shareable link for a private project makes it accessible to anyone with that link. Obvious shows you a confirmation before creating the link so there are no surprises.

Managing Permissions

The sharing panel shows everyone who has access to your project, along with their permission level and how they got access (direct invite, team membership, workspace membership, or shareable link).

To change someone's permission level, find their name in the list and update the dropdown from View to Edit or vice versa. To remove access entirely, click the remove option next to their name.

Project owners always have full access and can't be downgraded. Only owners and editors can invite new members or change permissions.

Next Steps

• Roles & Permissions — detailed breakdown of what each role can do
• Publishing & Sharing Folios — share polished web presentations publicly
• Integrations Overview — connect services that integrate with shared projects