Sharing Projects & Artifacts

This guide walks you through inviting team members to a project, sharing individual artifacts, and generating links that anyone can access.

Inviting Team Members

Open the project you want to share. Click the Share button in the top-right corner of the project header. In the sharing panel, type the email address of the person you want to invite.

Choose a permission level:

• View — they can see everything in the project but can't make changes

• Edit — they can create, modify, and delete artifacts, plus interact with the agent

Click Invite. The person receives access immediately if they already have an Obvious account. If they don't, they receive an invitation email with a link to join.

You can invite multiple people at once by entering each email address. Every invitation uses the same permission level you selected — adjust individual permissions later from the same sharing panel.

Ask Mode for View-only Users

When someone joins with View permission, Obvious automatically puts the agent into Ask mode. In Ask mode, the agent is read-only: it can search and explore the project's content, read documents and sheets, highlight PDFs, and answer questions — but it can't create, edit, or delete anything. View-only users don't need to configure anything; the agent is already in Ask mode when they open the project.

Generating Shareable Links for Projects

You can also create a shareable link for an entire project. In the sharing panel, look for the link sharing section. Choose the access level for anyone who opens the link — view or edit — and copy the generated URL.

When you copy a share link, Obvious generates a short, readable URL — something like https://app.obvious.ai/s/project-name-abc123. These links are easier to share and work the same as before. Any older share links you've already sent out continue to work.

Anyone who opens the link gets the access level you specified. This is useful for sharing project dashboards, reports, or collaborative workspaces with people outside your immediate team.

Note: Generating a shareable link for a private project makes it accessible to anyone with that link. Obvious shows you a confirmation before creating the link so there are no surprises.

Managing Permissions

The sharing panel shows everyone who has access to your project, along with their permission level and how they got access (direct invite, team membership, workspace membership, or shareable link).

To change someone's permission level, find their name in the list and update the dropdown from View to Edit or vice versa. To remove access entirely, click the remove option next to their name.

Project owners always have full access and can't be downgraded. Only owners and editors can invite new members or change permissions.