Team Workspaces

A workspace is where your team comes together in Obvious. Think of it like your company's office building — projects are the rooms inside it, and teams are the departments that organize who works on what.

When you're ready to collaborate, create a shared workspace and invite your team. Everything your organization builds — projects, documents, workbooks, automations — lives under that workspace.

How workspaces organize your work

A workspace holds three things:

• Members — the people who have access
• Projects — the actual work
• Teams — groups of members who share access to specific projects

Members join a workspace once and can access any project shared with them. No need to re-invite someone every time you start a new project — they're already in the building.

Workspace roles

Every workspace member has one of four roles:

Owner — Full control, including billing, settings, and the ability to transfer ownership. Every workspace has exactly one.

Admin — Nearly the same as an owner. Admins manage members, teams, billing, and settings. They can't delete the workspace or transfer ownership.

Member — The standard role. Members create projects and collaborate but don't manage workspace settings or invite new people.

Guest — Access to specific shared projects only. Guests can't create projects or see anything beyond what's been explicitly shared with them. The right role for contractors, clients, or anyone who needs one room without a key to the building.

Workspace access vs. project access

This is where people get tripped up.

Workspace access means someone is in the building. They can see the workspace name and its members, but being a workspace member doesn't automatically grant access to every project inside it.

Project access is room-by-room. Each project controls who can view or edit it independently. You share a project with specific people, a team, or the entire workspace.

The two layers work together. Workspace membership gets someone through the front door. Project sharing opens the specific rooms they need.

Teams within workspaces

Teams let you share projects with a group instead of adding people one by one.

Say you have a Product team with eight people. Instead of sharing every product-related project individually, share it with the Product team. When someone joins, they get access to everything the team can see. When someone leaves, access is removed automatically.

Teams have their own roles:

Team Owner and Team Admin — Manage members, settings, and which projects the team can access.

Team Member — Access the team's shared projects (view or edit) but can't change team settings.

Workspace owners and admins can see and manage all teams. Regular members only see teams they belong to.

Next steps

• Sharing a project — Control who can view or edit a specific project
• Managing workspace members — Invite people, change roles, and remove access
• Creating a team — Set up a team and share projects with a group